The Ultimate Guide to Using an Asset Management System

The Ultimate Guide to Using an Asset Management System

The Ultimate Guide to Using an Asset Management System

A growing challenge that businesses face nowadays is managing their assets. Optimum asset use is necessary to ensure smooth workflow in any business. No matter which business you own, assets are integral. 

Companies have turned to a solution to avoid situations of over- or underuse of assets and to maintain transparency. A good asset management system helps monitor a business’s assets in real-time. It answers questions like where the asset is located, who uses it, and how it is utilised. 

Read more to learn how asset management can help with maintenance, improvement, and cost reduction. 

5 Benefits of Asset Management 

The asset management system’s accuracy allows businesses to rely on it for many benefits. It helps companies track their assets in real time and maintains, improves, or reduces costs. 

Let us look at some benefits of the asset management system 

1.Avoid Wastage of Assets 

Asset management helps identify asset wastage in the supply chain. An asset is wasted when its value and performance decline over time. Assets like computer equipment, machinery, vehicles, or anything vital to business operations tend to be wasted over time. 

2.Improve Asset Utilisation 

Asset management enables businesses to monitor the condition of assets. This insight helps them make informed decisions to improve asset utilisation, extend the lifespan of assets, and speed up business processes. 

3.Increase Return on Investment 

Avoiding wastage of assets and improving utilisation maximises return on investment. Companies or organisations can save on the cost of repairs and repurchasing assets. 

4.Asset Tracking 

An asset management system allows asset tracking in real time. It increases asset visibility and makes it easier to trace. It also informs who uses the asset and what the condition of the asset is. 


Digital assets are also an integral part of a company. The assets that a company holds digitally need to be secure. Fraudulent cyberattacks can harm such properties. An asset management system helps provide cybersecurity to online assets. This helps the company to mitigate the risk of losses caused due to cyberattacks. 

How to Implement an Asset Management System? 

Any business willing to implement an efficient asset management system needs to follow these steps: 

Step #1 Identify Your Assets 

The first step to installing an effective asset management system is identifying your assets. Prepare a list of assets used at your manufacturing unit or warehouse. Locate the assets and give them a unique numbered identity. Understand which staff oversees which asset and evaluate its condition. 

Step #2 Set Service Levels 

After identifying the assets, set levels of service provided by them. Mark them by their priority. This will give a clearer view of the maintenance required for assets to ensure the smooth running of the business.  

Step #3 Evaluate Cost 

Calculate the cost required to keep the asset running in the long run. Include maintenance, performance, capital, and disposal costs throughout the asset’s lifespan. 

Step #4 Get Professional Help 

Companies like Quinta lead the management system market. We provide various asset management solutions to cater to your queries. Getting help from Quinta will help you revamp your asset management system and scale your business. 

Following the above steps will help you understand your assets’ requirements, which will help you implement an effective asset management system. 

The Bottom Line 

Installing an asset management system can help your business track assets and their conditions. It will help identify which assets are not performing, provide security, and avoid losses. 

Collaborating with Quinta can make your asset management implementation easy. Our experts can evaluate your assets and provide solutions to ensure a smooth workflow and avoid increased maintenance costs. 


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